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Invite users to maps and set their access rights
Invite users to maps and set their access rights

Share diagram; Invite to map; Process diagram access; Grant access; Invite user; How to make someone an editor?; Adding groups to maps;

Ksawery Lisinski avatar
Written by Ksawery Lisinski
Updated over a week ago

Having access to a Space does not mean that the user will automatically be able to access every map. You have to either make the map visible to everyone in the space or exclusively invite specific users to it.

Article outline

  • Prerequisites

  • Map permissions: different levels of access and different capability

  • Inviting users to maps

  • You might be also interested in


  • Registered and verified Elements account

  • Space admin permissions

Map permissions: different levels of access and different capability

By default, any new map you create is visible to all users in the space. If you want your diagram to only be viewable by yourself and those you invite to it, you can turn the "All users can view map" toggle off in the map list:

There are a number of different permissions you can grant to users.

Viewers can inspect past versions of the diagram and view change requests and documentation in the right panel.

Editors can also edit the diagram in addition to being able to view and edit version history, change requests and right panel documentation.

You can also give users permission to copy the map, and to invite other users to the map. Please note that in order to do this your map will need to have the following toggles turned on:

Inviting users to maps

You can grant someone access to the process map by either inviting them to the map or by sharing a diagram with them. There are no diagram-by-diagram view rights, so if you share one diagram from a map with someone they will have access to view the whole process structure. Click here to read more about diagram sharing.

Click "Invite to map" from the right panel of the maps list.

You can invite users from the Space as well as users who have not yet registered or have not been added to your Space (in which case type in their email address). They will be automatically added to Space and asked to register to access the map.

When inviting a user to a map, you can give them 3 levels of access:

  • Viewer: users who are individually invited are given stakeholder access

  • Editor: editors can edit all diagrams unless you change it in map management.

  • Manager: managers have fundamentally the same permissions as the owners. They can invite other users and manage their individual permissions.

If you are on PRO or ENTERPRISE plan, you can also manage who can invite other users (on free Spaces any user can invite any other person to the map).

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