Having access to the Space does not mean that the user will automatically be able to access everything in it. You have to either make the content visible to everyone in the space or explicitly invite specific users to be able to view/edit it. This article outlines how to do it for the Salesforce Org Models and standard Reference Models.
Article outline
Prerequisites
Granting generic access
Granting individual access
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Prerequisites
Only editors that initially created the Org model (and have manage rights) can invite other editors to an Org model
(Invited) editors with edit rights can edit the Org model
(Invited) editors with manage rights can subsequently invite other editors to an Org model
For users to be able to create, edit and manage Org models they need to have editor role on the Space level
Granting generic access
By default, an Org Model is not visible to any member of a Space, except, of course, the creator and owner. If you want any Space member to be able to view the Org model, you need to switch on the ‘All users can view Org Model’ as shown in this image:
Granting individual access
When ‘All users can view Org Model' is switched on, every user in the Space has view access to the specific Org Model (or Reference model). If you however, would rather limit access to a particular model to a selected few, you can invite them individually.
When certain users have to be able to also edit the Org model, select your model, then click the ‘Add User’ icon in the right panel (or select ‘Permissions’, ‘Users’ and ‘Invite user’):
When the user is not yet a member of a space. Elements will show this and allow you to still invite that user (if your license numbers allow this):
When the user is a member of the Space, however is not an editor, you cannot set the permissions. This is used when you want an individual user to just view the model. Obviously, you don’t need to invite individual users to view the model when ‘All users can view Org model’ is switched to on:
When the user is a member of the Space and an editor, you can set the permissions:
Tip: When a user has been already explicitly invited to the Org Model, you cannot invite that user again; Elements will not show that user in the invite window. If you want to change the permissions, you need to select that user and change the role as shown here:
If you would rather limit access to a particular model to a selected few, you can invite them individually using the "Invite to Org model" button on the right side panel.
Once you have manage or edit rights, you can add and edit documentation and content in the Org Model.
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Inviting users to the Space - step-by-step instructions on how to invite user to Space
Managing user permissions on a Space - learn more about permissions within Elements platform
Inviting users to a process map - step-by-step instructions on how to invite user to Process map
Access control on a Space - overview on how to control access on a Space in Elements environment