Having access to a Space does not mean that the user will automatically be able to access every map. You have to either make the map visible to everyone in the space or exclusively invite specific users to it.
Article outline
Prerequisites
Map permissions: different levels of access and different capability
Inviting users to maps
You might be also interested in
Prerequisites
Registered and verified Elements account
Space admin permissions
Map permissions: different levels of access and different capability
By default, any new map you create is visible to all users in the space. If you want your diagram to only be viewable by yourself and those you invite to it, you can turn the "All users can view map" toggle off in the map list:
There are a number of different permissions you can grant to users.
Viewers can inspect past versions of the diagram and view change requests and documentation in the right panel.
Editors can also edit the diagram in addition to being able to view and edit version history, change requests and right panel documentation.
You can also give users permission to copy the map, and to invite other users to the map. Please note that in order to do this your map will need to have the following toggles turned on:
Only users with an editor license assigned to them on a Space level can be made editors on maps. You can also customize which diagrams the editor can change.
Both viewers and editors can expand the toolbar in the diagram application. They can use it to navigate through different diagram version and inspect raised business requirements and user stories. Only editors will be able to make changes to the requirements, stories, and documentation.
Inviting users to maps
You can grant someone access to the process map by either inviting them to the map or by sharing a diagram with them. There are no diagram-by-diagram view rights, so if you share one diagram from a map with someone they will have access to view the whole process structure. Click here to read more about diagram sharing.
Click "Invite to map" from the right panel of the maps list.
You can invite users from the Space as well as users who have not yet registered or have not been added to your Space (in which case type in their email address). They will be automatically added to Space and asked to register to access the map.
When inviting a user to a map, you can give them 3 levels of access:
Viewer: users who are individually invited are given stakeholder access
Editor: editors can edit all diagrams unless you change it in map management.
Manager: managers have fundamentally the same permissions as the owners. They can invite other users and manage their individual permissions.
If you are on PRO or ENTERPRISE plan, you can also manage who can invite other users (on free Spaces any user can invite any other person to the map).
You might be also interested in
Process mapping - Elements activity boxes and flow lines - in this article we will introduce very basics of process mapping drawing and layout principles of those
Process mapping - Elements view and edit modes - view and edit modes serve you with different purposes, as you might think when in edit mode you can actually make amendments to your process map and yes, in view mode you can only view
Make sure you go on to review how to manage spaces - very first step on your journey to Org analysis and improvement
Adding and managing resource - enhance your Elements experience and insight by adding documentation right where you need it most
RASCI matrix for resources - quick overview of RASCI model
Create child diagram - diagram needs to be simplified from a hierarchical structure into fewer, higher level activity boxes, with detail pushed down to lower levels
Creating team spaces for collaboration - what is a Space and how to...
Inviting users to Space - quick intro of how to invite users to a Space
Managing user permissions on Space - in this article we will dive into concept of Space level based permissions
Access control on Space - users only require a single user login for the whole of Elements, access is governed at the Space level