A Space is your secure working environment inside the Elements application. All content (diagrams, agent content, change records, Salesforce org models, etc.) reside within a Space.
You can be a member of multiple Spaces, although this mostly applies to consultants working with multiple clients. Most organizations only ever need one Space as the Change Intellgence Platform and knowledge repository for your operations.
Within the space, you can manage who can see what content and who has what rights to edit or manage it. So you do not need to setup different workspaces to collaborate or share knowledge. There are parallels to "workspaces" in Slack and the way you think about creating and managing those.
In addition, you can invite anyone to a space, and to view content. If you want them to be abel to edit content, then a Space Admin will need to be involved to grant access rights.
Prerequisites
Registered and verified Elements user account (every user by default starts within their personal "Free" space.
All resitered and verified users have access to their own playground space)
If you need access to specific company Space, you need to be granted access by the Space administrator
If you company has implemented Corporate Management, you can be provisioned with pre-defined access to specific spaces and a pre-defined default workspace.
Space Settings
If you wish to change user permissions on a space (i.e. change who can edit which type of content), set up and manage your integrations with external systems (like JIRA), configure custom fields , or change any other space-wide settings then you need to access the space settings.
Make sure you are in the main Elements application. It is the one with the menu on the left hand side that allows you to navigate to different features. You will also notice the name of your Space at the top.
Click on the gear icon in the top right part of the toolbar. Then select 'Space settings' from the dropdown.
This will open Space management application where you can control your users and Space-wide settings.
Types of Spaces
In Elements, there are 5 types of Spaces:
"Free" : A free Space is a work environment that supports business process diagramming and nothing else. No other feature is available in a free Space. However, it can be shared with other users.
"Paid" : Most clients, when they purchase licenses from us, will have a single Space provisioned with access to purchased capability for selected number of users.
"Playground" : Every user by default has access to their own playground space)
"Public" : All users have access to public spaces. This allows you to access content created by any orgnization who has set their space to "Public". Any user can select and join any public space.
"Consulting" : Consultants on a multi-space license can create multiple Spaces, each one for a different client, with most capability enabled by default. There are however limitations on number of 'editors' in the Space and more advanced features, like Event Logs sync or Salesforce Industry sync, are not available by default. Read more on consulting Spaces here.