Overview
Use ElementsGPT to automatically generate a UPN (Universal Process Notation) diagram, allowing you to document your business processes in a clear, easy to understand format. ElementsGPT leverages AI to further accelerate your business analysis by generating maps in a matter of minutes, giving you a solid foundation for process analysis.
Prerequisites
Enterprise space with ElementsGPT and Diagram Generation flags turned on
Editor permissions in the space
How to generate a diagram
To generate a new diagram, go to the "Processes" tab and select "New Map".
On the window that opens, click the "Auto-generate" toggle on (to the right). This will display a new field in the window.
Fill in the map name, description, and further instructions. While the "Instructions" field is not mandatory, it is strongly suggested you fill in as many details as possible about the map. This ensures the results are as close as possible to what you need to generate. (See our tips below for further guidance on getting the most out of this feature).
Once filled in, select the "Create" button, sit back, and relax!
The process should take around 1 to 2 minutes depending on the length of context/size of diagram being generated.
You may need to rearrange some boxes and arrows once generated, but the idea is to give you a head-start in business analysis and process mapping using UPN.
How to generate a drilldown
To automatically generate a drilldown on an existing diagram, right-click on the activity that you want to create a drilldown for. From the opened context menu, select "Auto-generate" and this will show a new window for entering the drilldown name, description, and instructions.
These fields are the same as the ones described in How to Generate a Diagram (above). Once filled in, press "Create" and a drilldown diagram will be generated at that level according to the provided information.
Resources
Resources are usually generated with the diagram. The default is "Human" type resources but it may generate "Systems" too. A new resource will be automatically added to your Resource list.
Retries and failures
In the event that a diagram fails to generate you have the option to retry generation. Click "Retry" on the notification and you will be redirected to the starting window again, with your previous instructions pre-filled.
We recommend amending the instructions to see if this yields better results. Tip: Lots of bullet points can sometimes be interpreted as an activity per bullet point, and too many activities can cause errors.
Limitations
The instructions field has got a 20,000 character limit for both new diagrams and new drilldowns.
Tips for success
As always with AI, better data = better outcome.
If you have a good idea of the process you want to see, use the instructions to your advantage. Specify which resources you want to be included, where the process should start and end, as well as any specific activities or outcomes.
Good guidance examples include written process documentation or summaries of a process (hint: you can use ChatGPT to summarise large files or guidance text, and use that summary to prompt the diagram generation).
Instructions fields with little or no text will generate more generic, high-level diagrams for if you are unsure of where to begin.